Human Resources Management System (HRMS) - Recruiting module - Privacy Impact Assessment: Global Affairs Canada - 2023-08-17 (English, HTML)

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2026-07-09

The Privacy Impact Assessment (PIA) was developed as part of the Department’s commitment to protection of personal information. It also meets the Management of Information Technology Security requirements obligating departmental major services to undergo a security and privacy assessment at this point. The Department of Foreign Affairs and International Trade (DFAIT) manage their HR data across the Government of Canada (GC) Human Resource Management System (HRMS) version 8.9. A Privacy Impact Assessment (PIA) of version 8.9 was completed and approved in February 2010. Subsequently, DFAIT implemented the Recruiting Module of the People Soft Version 8.9. A PIA was completed to adequately assess and address the privacy implications involved with the Recruiting Module. It was DFAIT’s response to its obligations under the Treasury Board of Canada Directive on PIA. The PIA focussed on personal information collected, used, disclosed and retained within the HRMS Recruiting Module. It did not encompass HR-related information that exists outside of the Module, nor did it depict information within the system that is not considered “personal” as defined in the Privacy Act.

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